Textbook Reserves

Textbook Reserves

Faculty may place books, audio-visual media, articles, electronic documents, and other types of materials on reserve in the library for students enrolled in their courses to use. Course reserves can be either physical materials that are housed in the library at the circulation desk or electronic materials that are stored and accessed online through the ERes system.

Physical Materials for Reserve

Materials on reserve in the library are for in-library use only. These items are kept on reserve for one semester and are then returned to the library collection or the owner of the materials unless longer reserve arrangements are specified. Physical materials for reserve can be books from the library collection, text books, audio-visual items, or printed articles/documents. Faculty members may also place personal copies of books or audio-visual materials on reserve. For more information contact Erin Kovalsky, Circulation Coordinator at kovalsej@morrisville.edu .

Electronic Reserves

Electronic reserves are materials that are in a digital format (PDF files, Word documents, etc.) and are made available through ERes on the library web site.

Access to material posted on ERes is restricted to faculty, staff and students enrolled in a specific course (copyright law). In consultation with instructors, the library staff assigns specific passwords to each ERes collection of course materials. Instructors are responsible for supplying the appropriate ERes password to students enrolled in their courses.

Library staff can receive documents in electronic format in an email attachment or hard copy documents that can be scanned into the ERes system. For more information, please contact John Coger at 315-684-6055 or cogerjm@morrisville.edu.

Copyright Guidance for Reserve Materials and Material Posted in Course Management Systems


The fair use provision of U.S. Copyright law is a legal doctrine that acknowledges the importance of accessing, reproducing, distributing and building upon copyrighted materials in teaching, research, learning, or engaging in other kinds of scholarship. Fair use provides a framework to evaluate whether a reproduction or distribution can be made of copyrighted materials without the prior permission of the copyright owner. 

A fair use analysis includes four factors that should be considered before determining whether a particular use is a “fair use”, thereby allowing the uploading of copyrighted materials to the Library’s eRes service or to the campus course management system without the prior permission of the copyright owner. 
The four factors are: 

  • The purpose and character of the use 
  • The nature of the copyrighted work 
  • The amount and substantiality of the portion of the work being used in relation to the entire work 
  • The effect of the use on the potential market for, or value of, the work

The Columbia University Libraries’ Fair Use Check List is a good tool to use to help you understand and assess fair use for copyrighted materials you wish to post to support teaching and learning. 

All materials will be placed on reserve in the Library at the request of faculty only for the noncommercial, educational use of students.

Additional information on copyright law is available at Columbia University’s Copyright Basics website.


  • All materials placed on reserve or in the campus course management system will be reproduced from copies lawfully obtained by either the requesting faculty member or the Library.
  • All materials placed on reserve or posted by faculty in the campus course management system must only be for the noncommercial, educational use of students.
  • Materials placed on reserve or in the course management system will be made available for students and faculty only while the requesting instructor is actually teaching the course, and will be removed after the course is no longer in session.
  • Authentication will be required for access to Library electronic reserves documents. Readings will be accessible only by course number, instructor name, and course name. 
  • The number of pages from a book that can be scanned or otherwise reproduced and posted in the Library’s electronic reserve system or on the campus course management system are restricted by copyright fair use considerations. Use these guidelines to determine how many book pages you can legally scan:  
10 percent of a book can be used if the book has 10 chapters or less; 
A book with more than 10 chapters is limited to one scanned chapter; 
Workbook pages may not be scanned 
  • Reuse for reproduced materials each semester may require permission from the copyright holder unless in the material is in the public domain (published before 1926).


  • Faculty should include the following copyright notice on their course management sites:

COPYRIGHT NOTICE: The Copyright Act (17 U.S.C. § 10) governs the rights attributed to owners of copyrighted work. Under certain circumstances, educational institutions may provide copies of copyrighted works to students. The copies may not be copied nor used for any other purpose besides private study, scholarship, or research. Users should not provide electronic copies of any materials provided on this course’s Blackboard site to unauthorized users.  If a user fails to comply with Fair Use restrictions, he/she may be held liable for copyright infringement. No further transmission or electronic distribution is permitted.

  • Faculty must include the proper attributions and citations for all posted materials.
  • Access to course materials on course management sites should be limited to the faculty and students currently registered for that particular course. Once the course is completed, students should no longer have access to any posted course materials.
  • If evaluation of an item does not support fair use, faculty must use best efforts, where feasible, to retrieve permission from the copyright owners of any material posted. 
  • Durable links are an alternative to posting files on a course management system that allow faculty to connect students to required and recommended readings and do not require faculty to obtain copyright permission. Durable links are hyperlinks to electronic resources (e.g. journal articles, books and book chapters, databases, etc.) which are available as part of the SUNY Morrisville Library's online collections.