AP.1.5 Disclosure of Education Records to Third Party

SUNY Morrisville will disclose information from a student's education records only with the written or electronic consent of the student, EXCEPT:

  1. To school officials, SUNY System Administration, campus-related entities (e.g. Auxiliary Services Corporation), persons employed by or under contract to the campus to perform special tasks (e.g. attorneys or auditors), students serving on official committees (e.g. disciplinary or grievance committees) or assisting another school official in performing his or her professional responsibility and other SUNY colleges who have been determined to have legitimate educational interests.
  2. Upon request to officials of another school in which a student seeks or intends to enroll.
  3. To certain federal, state, SUNY, and local education officials in connection with certain federal or state supported education programs.
  4. In connection with a student's request for or receipt of financial aid, as necessary to determine the eligibility, amount, or conditions of that aid.
  5. If required by a state law concerning the juvenile justice system which law requires disclosure and which was adopted before November 19, 1974.
  6. To organizations conducting certain studies/research for or on behalf of the College, educational agencies or institutions for the purpose of developing, validating, or administering predictive tests, administering student aid programs and improving instruction, if such studies are conducted in such a manner as will not permit the personal identification of students and their parents by persons other than representatives of such organizations, and such information will be destroyed when no longer needed for the purpose for which it is conducted.
  7. To accreditation organizations in order to carry out their accrediting functions.
  8. To comply with a judicial order or a lawfully issued subpoena after making a reasonable effort to notify the student in advance.
  9. To appropriate parties in a health and/or safety emergency.
  10. When the student and SUNY are engaged in litigation SUNY Morrisville may disclose to the court education records that are relevant to the litigation.
  11. To an alleged victim of any crime of violence as that term is defined in Section 16 of Title 18 USC, or a non-forcible sex offense, the final results of any disciplinary proceeding conducted by the campus against the alleged perpetrator of that crime or offense with respect to that crime or offense if the College determines as a result of the disciplinary proceeding that the student committed a violation of the College's rules or policies with respect to such crime or offense. .
  12. To anyone the final results reached on or after October 7, 1998 in a disciplinary proceeding in which a student has been determined to have perpetrated a crime of violence or non-forcible sex offense and a violation of College rules or policies.
  13. To the parents of a student under the age of 21: information that the College has determined that the student has committed a disciplinary violation relating to alcohol or a controlled substance.
  14. To Veterans Administration Officials pursuant to 38 USC 3690 (c).
  15. To the Military: Directory information as it is presently defined under the Solomon Amendment, even if the institution has not designated such information as directory information in its policy. (Directory information that must be released to the Military: student's name and address, telephone listing, date and place of birth, class level, academic major, degrees received, and the educational institution in which the student was most recently enrolled. Information that is not required to release to the Military: directory information, but only if the student has requested that the College not release such information to anyone, information the institution certifies it does not have, and information not defined as directory information.)
  16. Where the information to be disclosed is designated as Directory Information.