Impact Area at SUNY Morrisville:
- Morrisville Campus
- Norwich Campus
- EOC
General Subject Area: Employee Attendance
Author: Human Resources
Supersedes Policy #: HR-109 with Effective date of 10/21/2022
Policy Summary
Attendance records are the basis on which employees are paid and must be submitted to the Payroll Office following the completion of each payroll period. Proper compliance with the procedure will ensure paychecks are accurate and on time. All employee attendance records are maintained and tracked in the SUNY Time and Attendance system which is available at www.suny.edu/time (with the exception of UUP Hourly Temp).
Please note that all employees are required to record their attendance and leave.
- Monthly Time and Attendance is due by the 7th of each month
- Biweekly (CSEA) Time and Attendance is due on the Friday following payday
- Hourly employees –
- CSEA Temp - Time and Attendance is due the Friday before payday
- UUP Temp – Paper timesheets are due the Friday before payday (A spreadsheet in Excel format will be provided by Payroll)
All Payroll schedules can be found on the Payroll Schedules page.
Supervisors are responsible for making sure employees are submitting accurate time and attendance records by the due dates. If employees accrue vacation, they need to charge time when they are off during their obligation. Accruals must be earned before they can be used for time off. Falsification of an employee’s attendance or time record constitutes a very serious violation and is basis for disciplinary action under the applicable bargaining unit agreement.
Holiday Time Worked – In months that there is a holiday, please make sure that you are accurately recording the time for a holiday. For UUP and MC employees, if you worked on the holiday, the amount earned should reflect what you worked. If you did not work, the amount earned should be zero.
Lost Time – All applicable leave credits must be exhausted before a Lost Time request can be approved.
An employee must report the time using the Lost Time category in Time and Attendance.
For leave without pay requests that are not related to illness, disability, pregnancy, or child care, the following factors will be considered:
- The employee’s work performance record
- The urgency and value of the leave to both the employee and the agency
- The impact of the employee’s absence on program and operational requirements
Lost Time is deducted from the paycheck issued after the pay period in which the time was reported. For overtime-eligible employees, use of Lost Time will affect overtime eligibility during that pay period.
If an employee anticipates being absent for an extended period and has no leave accruals available, Human Resources must be contacted.
General inquiries can be sent to humanresources@morrisville.edu. Questions regarding payroll and the Time and Attendance System can be directed to payroll@morrisville.edu